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1001 Floor Plan
1002 Chalkboard Instructions
1003 Décor Policy
1004 Important Dimensions
1005 Insurance Requirements
1006 Available Parking Hearth House Map
1007 Planned Inventory Usage
1008 Vendor Requirements
1009 Cottage Access Policy
1010 Lounge Access Policy
1011 Family Room Access Policy
1012 Waivers Of Liability Overview
1013 Vendor List Instructions
1014 Rehearsal Policy
1016 Final Walkthrough Instructions
1017 Final Walkthrough Preparation Worksheet
1018 Guest List – COVID Contact Tracing
All-Inclusive Clients, your Coordinator takes care of this.
KEY VENDOR QUESTIONNAIRE:
90 Days prior to your event, you will receive a Vendor Questionnaire, asking for information on your Caterer, Bar Service, and Planner/Coordinator. (Typically your coordinator takes care of this)
SPECIAL DÉCOR REQUEST:
All-Inclusive Clients, your Coordinator takes care of this.
This is only required if an exception to the Décor Policy is requested. Work with your Coordinator and Décor Professional to determine if a special request is needed. Check out the Decor Policy and email us if you need something special.
Go to Decor Policy PDF
SCHEDULE THE FINAL WALKTHROUGH
The Coordinator typically takes care of scheduling the Walkthrough and inviting others. Please Communicate to make sure this happens in a timely manner Go to our website and click on Schedule A Tour, or go to https://calendly.com/hearthhousevenue/finalwalkthrough Pick a day that falls about 30-45 days prior to your Event.
SUBMIT THE FINAL WALKTHROUGH QUESTIONNAIRE
Client and/or Coordinators are sent a Final Walkthrough Questionnaire from the On-Line Portal. The Coordinator typically submits it. Please communicate so it happens on time. To avoid rescheduling the Walkthrough, make sure the Questionnaire is submitted no later than 7 days prior to the Walkthrough.
BRING TO THE FINAL WALKTHROUGH
Communicate with your Coordinator to determine who will manage these items. Typically it is the Coordinator, if you have hired them for these services.
Event Liability Insurance (or upload to your online portal)
Preliminary Floor Plan
$1000. Damage Deposit and Any Outstanding Payments
Our premier Event Coordination Team assembled an amazing All-Inclusive Package, exclusively for Hearth House Venue. You’ll book directly with the Coordination Team after you select your detail options. See details on our > Rates Page.
The All-Inclusive Package is booked, managed, and paid for separately from the Venue Booking Fee.
From our Website, send an Inquiry to the Coordination Team and they will contact you to schedule your first consultation. Then sit back and relax and ignore most of the Planning Documents listed below because your Coordinator will do most of the work for you.
Email Us for more information.
Our premier Event Coordination Team assembled an amazing All-Inclusive Package, exclusively for Hearth House Venue. You’ll book directly with the Coordination Team after you select your detail options. See details on our > Rates Page.
Disregard if you have selected the All-Inclusive Package. We’ve got you covered!
We highly recommend you choose from vetted and approved Hearth House Venue Family Favorite Vendors.
They have proven themselves as 100% reliable and offer exceptional quality and service.
Approval Required?
No Approval Required
Vendor Application Process
Share these links with “New” Caterers, Planner/Coordinators, or Bar Service Providers and we’ll take care of the rest when they reach out to us. The Vendor will let you know if/when they are approved.
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